HC

Haverford College Field Hockey Program
Note: 8/16--Final program. Subject to change. Enjoy!

◊ Receive updated pricing, timeline, action list, etc.
◊ Immediately: Make sure you have your passport. If you have one please make sure your passport does not expire
before December 1st, 2008. If it does you will need to renew it. Once you have it make sure you copy one for
yourself while on tour and give one to coach. Because of an influx of passport applications nation wide
passports are taking much longer than normal to process. Please plan accordingly.
◊ December 1st: Deposit of 200usd and initial name list due. Refundable less 50usd admin fee.
◊ December 1st: Submit all necessary compliance and tour info to conference and NCAA.
◊ December 1st: We recommend travel/cancel/med insurance. Email or call
Kim Smit at kims@tvladv.com or 1-800-657-4323 for options or look online for various policies. The basic policy is
always recommended(usually around 25usd).
◊ February 1st: Check with your physician regarding immunizations, etc or consult http://www.mdtravelhealth.com.
Hepatitis A is sometimes considered and recommended for travel to South American , Central American, and the
Caribbean.
◊ April 1st: Evaluate and discuss itinerary as it is to date.
◊ April 15th: 2nd Payment of 750usd due. Any cancellations after April 15th will result in loss of 250usd deposit.
◊ April 15th: Updated room list due.
◊ April 15th-May 15th: Meet with group and families for trip preparation. Review trip preparation details including:
To Pack, Tour Facts, Trip Prep, and other materials.
◊ May 1st: Last day to reduce seats, currently 30 seats.
◊ June 15th: Names are due as they appear on the passports. No changes to names after this date. Note: The
airline charges 250usd for each name change or incorrect spelling.
◊ July 1st: Last day to cancel without loss of entire balance
◊ July 1st: Submit initial rooming list.
◊ July 1st: Final Payment Due. + and changes in taxes/fuel charges+plus single room supplement or double room
supplement.
◊ July 1st: It is customary to exchange small gifts before games(pins, etc.) Make plans for what you might
exchange.
◊ July 15th: Submit final room list.
◊ Week of August 1st: Review flight itineraries and names. Verify all is correct.
◊ August 1st: Last chance to consider travel/cancel/med insurance. Email or call
Kim Smit at kims@tvladv.com or 1-800-657-4323 for options.
◊ Week of August 1st: Email Kim at kims@tvladv.com(note the team you are from), if you have a frequent flier
number so she can forward that to the airline. If you don’t have one take a moment to register.
◊ Week of August 1st: Make sure your trainer or you have all proper materials in your training kit.
◊ Week of August 1st: Bring balls, sticks, etc. for children.
◊ Week of August 1st: Review all Prep Materials again and ask any questions as needed. Make copies of important
documents and a color copy of your passport to carry with you at all times.
◊ August 18th: Make sure your bag is under 50lbs or as allowed by the airline. Check your airline website.
◊ August 19th: Departure—Make sure you have passport and tickets! Enjoy Arg!